Here at Arise Cares we continue to be aware of what is going on with the Covid-19 virus. We will be trying to operate as normal as possible during this time to assist our clients and caregivers despite the challenges it brings. We will try to keep this as updated as possible with any changes related to the virus and business operations.
If a caregiver or client is exposed to someone with Covid-19, is suspected to have Covid-19, or tests positive for the virus please notify your care coordinator immediately to receive additional instruction.
What does the “stay in place” order mean for Arise Cares?
All Arise Care’s PCA’s, Aides, Specialists and Homemakers are classified as essential and, therefore, allowed to work normally throughout Governor Walz’s stay in place order. As you know, many of our clients need help more than ever during these uncertain times. Essential employees are allowed to travel between work and home without restrictions.
Our Business office operations will be minimal during the stay in place order. We plan for payroll operations to be processed as normal. It will be important that all time sheets get turned in on time to ensure we can accomplish this task. Any additional requests needed from our office please call our main line at 320-230-6348 or contact your Care Coordinator.
It has been approved for caregivers with access to a fax machine they can fax in their time sheets during the emergency disaster declaration. However, Arise Cares is not responsible for time sheets faxed to the wrong number, unreadable, incorrect or incomplete time sheet submission. Please keep an original copy of your time sheet along with the fax confirmation page. Call the main line 320-230-6348 if you are questioning the reception of your fax.
Please feel free to contact your care coordinator with any questions or concerns during this time. We will do our very best under the circumstances as we know you are doing.
Additional Information regarding Covid-19:
CDC guidelines addressing COVID19:
MDH Main COVID-19 Page:
How to protect yourself and others from the virus:
Steps to prevent the sread of covid-19 if you are sick:
Recommendations for Healthcare workers:
COVID-19 Preparedness Plan for Arise Cares
Arise Cares is committed to providing a safe and healthy workplace for all our workers [and customers, clients, patrons, guests and visitors]. To ensure we have a safe and healthy workplace, [Arise Cares] has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Managers and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our workers and management. Only through this cooperative effort can we establish and maintain the safety and health of all persons in our workplaces. The COVID-19 Preparedness Plan is administered by Jay Vachal, CEO Arise Cares, who maintains the overall authority and responsibility for the plan. However, management and workers are equally responsible for supporting, implementing, complying with and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan. [Arise Cares]’s managers and supervisors have our full support in enforcing the provisions of this plan. Our workers are our most important assets. [Arise Cares] is serious about safety and health and protecting its workers. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process through regular contact with care coordinators. [Arise Cares]’s COVID-19 Preparedness Plan follows the industry guidance developed by the state of Minnesota, which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota Occupational Safety and Health Administration (MNOSHA) statutes, rules and standards, and Minnesota’s relevant and current executive orders. It addresses:
• ensuring sick workers stay home and prompt identification and isolation of sick persons; • social distancing – workers must be at least six-feet apart; • worker hygiene and source controls; • workplace building and ventilation protocol; • workplace cleaning and disinfection protocol; • drop-off, pick-up and delivery practices and protocol; and • communications and training practices and protocol. [Arise Cares] has reviewed and incorporated the industry guidance applicable to our business provided by the state of Minnesota for the development of this plan, including the following industry guidance [Identify industry guidance, if applicable, such as “Restaurants and bars,” “Manufacturing” or “Construction”]. Other conditions and circumstances included in the industry guidance and addressed in the plan that are specific to our business include:
• additional protections and protocols for customers, clients, guests and visitors; • additional protections and protocols for personal protective equipment (PPE); • additional protections and protocol for access and assignment; • additional protections and protocol for sanitation and hygiene; • additional protections and protocols for work clothes and handwashing; • additional protections and protocol for distancing and barriers; • additional protections and protocols for managing occupancy; • additional protocols to limit face-to-face interaction; • additional protections for receiving or exchanging payment; and • additional protections and protocols for certain types of businesses within an industry.
Ensure sick workers stay home and prompt identification and isolation of sick persons
Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. [According to CDC and MDH directives.] [Arise Cares] has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions have been implemented according to CDC and MDH directives [Arise Cares] has also implemented a policy for informing workers if they have been exposed to a person with COVID- 19 at their workplace and requiring them to quarantine for the required amount of time. [While including the sector-specific guidance, describe the business’s policy.] In addition, a policy has been implemented to protect the privacy of workers’ health status and health information. [According to CDC and MDH directives and HIPPA.]
Social distancing – Workers must be at least six-feet apart
Social distancing of at least six feet will be implemented and maintained between workers [and customers, clients, patrons, guests and visitors] in the workplace through the following engineering and administrative controls: According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Worker hygiene and source controls
Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the restroom. All [customers, clients, patrons, guests and visitors] to the workplace are required to wash or sanitize their hands prior to or immediately upon entering the facility. Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Source controls are being implemented at our workplaces at all times. According to CDC and MDH directives and to the best of our ability given PPE and other limitations. Workers [and customers, clients, patrons, guests and visitors] are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose and eyes, with their hands. Workers [and customers, clients, patrons, guests and visitors] are expected to dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Guidelines to be posted with all required employee postings.
Workplace building and ventilation protocol
Operation of the building in which the workplace is located, includes necessary sanitation, assessment and maintenance of building systems, including water, plumbing, electrical, and heating, ventilation and air conditioning (HVAC) systems. According to CDC and MDH directives and to the best of our ability given PPE and other limitations of the landlord.
The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited, and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people. According to CDC and MDH directives and to the best of our ability given PPE and other limitations of the landlord.
Workplace cleaning and disinfection protocol
Regular practices of cleaning and disinfecting have been implemented, including a schedule for routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, checkout stations, fitting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting is being conducted of high-touch areas, including phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc. [Address the requirements provided in the industry guidance that is applicable to the business and describe the business’s schedule for cleaning and disinfecting, the persons conducting the cleaning and disinfecting, the products that are used to clean the workplace and how the business will disinfect the workplace if a person in the workplace is symptomatic or is diagnosed with COVID19.] Appropriate and effective cleaning and disinfecting supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications, and are being used with required personal protective equipment for the product. According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Drop-off, pick-up and delivery practices and protocol
According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Communications and training practices and protocol
This COVID-19 Preparedness Plan was communicated by mail, email or posting to all workers on June 29th, 2020. Additional communication and training will be ongoing by on-line or in personal on-boarding and orientation. Training will be provided to all workers who did not receive the initial training and prior to initial assignment or reassignment.
Instructions will be communicated to all workers, including employees, temporary workers, staffing and labor pools, independent contractors, subcontractors, vendors and outside technicians [and customers, clients, patrons, guests and visitors] about protections and protocols, including: 1) social distancing protocols and practices; 2) drop-off, pick-up, delivery and general in-store shopping; 3) practices for hygiene and respiratory etiquette; 4) recommendations or requirements regarding the use of masks,
face-coverings and/or face-shields by workers [and customers, clients, patrons, guests and visitors]. All workers [and customers, clients, patrons, guests and visitors] will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19. According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Managers and supervisors are expected to monitor how effective the program has been implemented at weekly management meetings. All management and workers are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols, work-practices and training as necessary. This COVID-19 Preparedness Plan has been certified by [Arise Cares] management and the plan was posted throughout the workplace and made readily available to employees June 29th, 2020. It will be updated as necessary by Jay Vachal, CEO.
Additional protections and protocols
Other conditions and circumstances addressed in this plan that are specific to our business include: According to CDC and MDH directives and to the best of our ability given PPE and other limitations.
Certified by: Jay Vachal, Arise Cares CEO
Appendix A –
Guidance for developing a COVID-19 Preparedness Plan General Centers for Disease Control and Prevention (CDC):
State of Minnesota: COVID-19 response – https://mn.gov/covid19 Businesses CDC: Resources for businesses and employers – www.cdc.gov/coronavirus/2019ncov/community/organizations/businesses- employers.html
CDC: General business frequently asked questions – www.cdc.gov/coronavirus/2019- ncov/community/generalbusiness-faq.html
CDC: Building/business ventilation – www.cdc.gov/coronavirus/2019-ncov/community/guidance-businessresponse.html
MDH: Businesses and employers: COVID-19 – www.health.state.mn.us/diseases/coronavirus/businesses.html
MDH: Health screening checklist – www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen.pdf
MDH: Materials for businesses and employers – www.health.state.mn.us/diseases/coronavirus/materials
Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and resources – https://mn.gov/deed/newscenter/covid/
Minnesota Department of Labor and Industry (DLI): Updates related to COVID-19 – www.dli.mn.gov/updates
Federal OSHA – www.osha.gov
Handwashing MDH: Handwashing video translated into multiple languages – www.youtube.com/watch?v=LdQuPGVcceg
Respiratory etiquette: Cover your cough or sneeze CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
Social distancing CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-business- response.html
Environmental Protection Agency (EPA): www.epa.gov/pesticide-registration/list-n-disinfectants-use- againstsars-cov-2
Employees exhibiting signs and symptoms of COVID-19 CDC: www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html
State of Minnesota: https://mn.gov/covid19/for-minnesotans/if-sick/get-tested/index.jsp
Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf